Chinese Christian Church of Columbia Privacy Policies and Procedures:
The Chinese Christian Church of
Columbia Privacy Policies and Procedures implement our obligations to
protect the privacy of individually identifiable personal information
that we obtain, receive, create, or maintain as a church. Such
individually identifiable personal information may include but not
limited to name, phone number, address, birth date, e-mail address,
whether Christian or not, date of baptism, membership status, date of
membership status changes, etc. The information may be used in creating
or maintaining membership roll, meeting minutes, publishing worship
bulletin, activities coordinators contact information, attendance
records, directories, web sites, and other church publications or
functions.
We implement these Chinese Christian Church of
Columbia Privacy Policies and Procedures to protect the interests of
everyone involved. All who are involved in any way regarding any
individually identifiable personal information are obligated to follow
these Privacy Policies and Procedures faithfully.
1. General Rule: No Disclosure
Our church does not disclose individually
identifiable personal information to third parties except as this
Chinese Christian Church of Columbia Privacy Policies and Procedures
permit or require. Our church also does not share information with
other entities. However, certain individually identifiable personal
information may be published in directories, bulletin, web sites, or
other media as the church sees fit. Financial information is never
disclosed to any party other than the treasurer who by necessity has a
need to have access to and maintain such information for record keeping
and tax documents preparation. We may release information to legal
authorities with lawful and proper jurisdiction.
2. Availability of Notice of Privacy Policy
Our church will make available a Chinese Christian Church of Columbia Notice of Privacy Policy in writing to inform about our Privacy Policies and Procedures.
3. Authorization or Consent
If consent is deemed necessary or desirable to be
obtained, our church will request and obtain the individual’s written
Authorization or Consent for our use and disclosure of the individual's
personal information for certain intended purpose. The Authorization or
Consent form is to be in writing, which we may not alter in any way, is to be retained by the church for safe keeping. An individual from whom we obtained Authorization or Consent may revoke it at any time by written notice.
4. Permitted Release Without Authorization or Consent
Our church may release or disclose individually
identifiable personal information to third parties without Authorization
or Consent only under certain very limited situations or emergency
situations or upon demand by law enforcement officials or legal
authorities or entities having legal or rightful jurisdiction over these
matters.
5. Minimum Necessary
Our church will use only the minimum necessary individually identifiable personal information needed to perform our duties.
6. Individuals’ Rights
Our church will honor the rights of individuals
regarding their individually identifiable personal information.
Individuals may request us to not publish certain information. However,
in order to honor such request, the individuals may become unable to
serve or be served in certain capacity.
7. Amendment
Individuals have the right to request to amend
their individually identifiable personal information and other records
for as long as our church maintains such records. However, in the event
the church believes the information we maintain is accurate and
questions the accuracy of the requested amendment, we may choose to keep
our existing information on file and honor the amendment request by
adding the requested amendment as an addendum acknowledging this as the
individual's request.
8. Disclosure Accounting
Individuals have the right to an accounting of
certain disclosures our church made of their individually identifiable
personal information. We shall maintain a record of release of
individually identifiable personal information to third parties so that
the information disclosure can be accounted for and made available to
individuals who requests an accounting. The record of release of
individually identifiable personal information shall include the date,
reason, name, address and contact information of the entity that
received the released individually identifiable personal information. We
may temporarily suspend the accounting of any disclosure when requested
to do so pursuant according to request of law enforcement officials or
legitimate legal authorities.
9. Restriction on Use or Disclosure
Individuals have the right to request our church
to restrict use or disclosure of their individually identifiable
personal information. We have no obligation to agree to the request,
but if we do, we will comply with our agreement (except in appropriate
emergency, law enforcement, or legal authority situations). We may
terminate an agreement restricting use or disclosure of individually
identifiable personal information by a written notice of termination to
the individual.
10. Alternative Communications
Individuals have the right to request us to use
alternative means or alternative locations when communicating
individually identifiable personal information to them. Our church will
accommodate a person’s request for such alternative communications if
the request is reasonable and in writing. Our church will inform the
person of our decision to accommodate or deny such a request.
11. Staff Training and Management
Our church may provide training for all workers
in these Privacy Policies and Procedures, as necessary and appropriate
for them to carry out their functions. Our church may ask workers to
acknowledge that they have received and read a copy of these Policies
and Procedures. Our church may develop, document, disseminate, and
implement appropriate discipline policies for those who violate our
Privacy Policies and Procedures or other applicable federal or state
privacy law.
12. Complaints
Our church may implement procedures for
individuals to complain about our compliance with our Privacy Policies
and Procedures. We may also implement procedures to investigate and
resolve such complaints.
13. Data Safeguards
Our church may have reasonable and appropriate
administrative, technical, and physical safeguards in place to ensure
the integrity and confidentiality of the individually identifiable
personal information we maintain. Our church may take reasonable steps
to limit incidental uses and disclosures of individually identifiable
personal information.
14. Documentation and Record Retention
Our church will maintain in written or electronic form all documentation required.
15. Changes to Privacy Policies & Procedures
Our church may change these Privacy Policies and Procedures.
16. Law Compliance
Our church will comply with any and all Federal
or State privacy laws that has jurisdiction over our church. We will
cooperate with any compliance review or complaint investigation by
proper and rightful law enforcement entities or legal authorities, while
preserving the rights of our church.
17. Designated Personnel
Our church may designate a Privacy Officer and/or other responsible persons to enforce and oversee privacy related matters.
Chinese Christian Church of Columbia Notice of Privacy Policy:
Information we gather: Information we
gather is for the purpose of conducting business and facilitating
ministry of the church and her activities. Generally information we
gather includes but not limited to the followings: name, phone number,
address, birth date, e-mail address, whether Christian or not,
membership status, date of membership status changes, etc. for the
purpose of maintaining membership roll, meeting minutes, publishing
activities coordinators, attendance records, directory, web sites, etc.
Information we disclose or share: We do
not disclose information nor do we share information with other
entities. Biographical or events related media information may be
published in directory, bulletin, web site, or other media. You have a
right to instruct us to not publish or disclose such information. Such
request may preclude us from serving you or preclude you from serving in
certain capacity. Financial information is never disclosed to any
party other than the treasurer who by necessity has a need to have
access to the information for record keeping and tax documents
preparation. We may release information to legal authorities with
lawful and proper jurisdiction over such matters.
Minimum disclosure: We attempt to disclose
a minimum amount of information to a minimum number of people for the
particular purpose or activity. For example, only your name is include
in the bulletin if you are involved in a function. Only your name and
phone number are included in the listing as fellowship group
coordinators so that you may be reached by those who has a need to reach
you.
Right to inspect and correct information collected: You have a right to inspect the information we collected on you. You may instruct us to correct erroneous information.
Right to instruct us to withhold information: You
may instruct us to not publish your information, such instruction is to
be in writing. In order to honor your request, we may be unable to
serve you or allow you to serve in certain capacities.
